Writing the best out of office email in English - The English Training Company

Writing the best out of office email in English.

(Source: Stephen Phillips)our

Holidays/ Vacations: let’s be honest we all need them 🙂 ! 

Before we go I wanted to help you, here is a simple technique to write your ‘Out Of Office’ email.

Enjoy your holiday/vacation! I will and see you in September!! 🙂 

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Writing the Best Out Of Office Email in English: INCLUDE

What should it include? Remember to include this basic info:

·        The date your leave/holiday will begin,
·        The exact date you will return,
·        Expectations about how and when you will respond,
·        Who to contact while you’re absent (if there is someone), OR
·        A warning that the entire office is closed (if everyone is away on holiday),
·        Whether or not you will have some or limited access to email (or have zero intent to check your email at all) Really? Yes, it can happen there are many places without good internet coverage.

Here is a template to help you, remember to fill in the [SPACES] with you own information:


Writing the Best Out Of Office Email in English: TEMPLATE

Subject: Out of office from [DATE] to [DATE]

Hi/Hello,

Thank you for contacting me.

Currently, I am out of the office from [DATE] until [DATE] [for HOLUIDAY/CONFERENCE/etc. – optional] with [limited/no access] to my email.

If your matter is not urgent, I will follow up with you as soon as I return. But please note that my response may be delayed as I respond to all my missed messages.
If, however, you require immediate assistance, please contact [COWORKER’S NAME] at [EMAIL ADDRESS] or [PHONE NUMBER].

Sincerely,
[YOUR SIGNATURE]


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